Performance Room

A. Procedures and Safety

The renter must arrive on time; time will not be extended for tardiness. Renter must vacate their space on time to accommodate the next Renter.

There will be an overtime fee assessed if the Renter stays beyond the booked time. The renter may add time to bookings subject to availability by making a new booking online up until the desired start time of the booking.

It is the Renter’s responsibility to set up and return to the original place all equipment used during the allotted time, including chairs, music stands, tables, musical equipment, etc. Please do not remove music stands and/or chairs from rooms without prior consent from Management. It is the Client’s responsibility to turn off any lights and/or equipment when leaving a room empty.

All doors must be kept closed when rooms are in use.

All studios must be kept clean and free of debris. All trash and recyclables should be placed in appropriate receptacles throughout the space.

Common areas (hallways, waiting areas, bathrooms) are to be kept quiet, clean and clear of personal belongings. These spaces must NOT be used for loud conversations, warming up or rehearsing.

Do not leave personal belongings in studios and make sure you have all your personal belongings when leaving the space. Somerville Music Spaces, LLC is not responsible for any personal belongings left on the premises.

All pianos and percussion instruments must be treated with respect. No food, drinks, purses, backpacks, clothing, etc. are to be placed on pianos or percussion instruments. The renter will be held responsible if damage occurs to any property or instrument belonging to Somerville Music Spaces during their reserved time.

Excess cleaning required of any spaces due to Renter's negligence may result in a $75 extra cleaning fee.

Specification of the use of space, instruments, and number of guests must be made during the reservation process.

Use of excessively loud amplified instruments or sound systems is typically NOT ALLOWED, and any exceptions MUST be cleared by Management prior to the start of your booking.

Management reserves the right to move Renters to a space of equal or greater size with the same equipment without prior notice.

The individual or company that makes a booking on behalf of a group will be held responsible for the behaviour of the entire group. Please ensure all members of your group and/or your clients are aware of these policies.

All children under the age of 18 must be accompanied by an adult at all times.

ABSOLUTELY NO ALCOHOL, SMOKING, OR DRUG USE ON PREMISES without express exception made by Management. Failure to comply will result in immediate ejection from the space without a refund. Alcohol use ONLY may be permitted on a case-by-case basis. See FAQ’s.

Smoke machines, incense, candles, or anything else that produces smoke or flame is NOT permitted.

Dance rehearsals will be permitted in the Rehearsal Room and Performance Space only. Any damage to the hardwood floors will be the responsibility of the Renter.

Management reserves the right to remove any individual that violates this agreement.

If a booking is made less than 1 hour before the start time, the Renter agrees to allow Somerville Music Spaces to charge their credit card plus the convenience fee after the time of their booking.

All Renters must enter credit card information and agree to our terms and conditions to reserve a booking. Somerville Music Spaces reserves the right to charge the credit card on file for bookings not cancelled in accordance with our cancellation policy and/or for damages caused during a booking.

After scheduling a booking, Renters will receive an invoice to be paid immediately upon receipt. Renters will not be given access to the Spaces until payment has been received.

C. Remote Access System

We use a cloud-based remote access system called Kisi in order to reduce the need for full-time staff members on-site. This helps us keep our rental rates affordable. Regular users of the space may be asked to download the free Kisi app in order to facilitate frequent access. Infrequent and one-time users will be sent a one-time access pass through e-mail.

Access to the space will be granted for a period of 10 minutes before the reservation start time until 10 minutes after the reservation end time unless otherwise specified.

Renters are NOT permitted to share this access pass with others or let others without reservations enter the space unless they are a guest of the Renter.

Abuse of this system will require us to raise our rates in order to be able to have a full-time employee on-premises.

The renter may NOT prop open locked doors at any time. If Renter is holding an event that necessitates an exterior door be unlocked, the Renter MUST pay $20/hr for a staff member to be onsite for the duration of the booking.

If, for any reason, the Kisi system is disabled and Renter cannot gain access to the space, the booking will be reimbursed in full within 48 hrs.

D. Cancellation Policy

Bookings of all Studios, Practice Rooms, and the Rehearsal Room and non-event Performance Room must be cancelled with no less than 48 hrs' notice to receive a full refund. The renter may reschedule bookings any time up to 48 hrs before the start time.

Bookings of Events in the Performance Room must be cancelled with 7 days' notice to receive a full refund. The renter may reschedule bookings any time up to 7 days before the start time.

Bookings of Events/Auditions blocking off more than 4 consecutive hours and/or more than 1 room must be cancelled with 14 days' notice to receive a full refund.

Please Note: Cancellation of Discounted Hourly Rate bookings may result in the loss of the discounted rate. For example, if Renter booked 8 hours at Tier 1 and cancel 2 of them prior to 48 hrs of start time, Renter will be charged the standard rate for the 6 hours kept.

Any booking that is not cancelled according to the policy above and paid prior to the start time will be automatically charged to the credit card on file.

Any booking that must be cancelled with less than 48 hrs' notice due to severe weather (state of emergency declared by the City of Somerville and/or closure of the MBTA system) or “Acts of God” may be rescheduled for a future date.

Any agreed-upon deposits, rental fees, and monthly payments must be paid by the dates agreed upon and/or stated on an invoice.

E. Safety/Security/Health Policies

The Property has a Ring Doorbell at the Kisi Entrance and security cameras placed throughout the hallways and in the Performance Room. This video footage is not shared and is recorded for liability reasons in the cases of a break-in, theft, death, injury, Renters staying longer than the time rented, Renters abusing the Kisi system, Renters disregarding the maximum occupancy allowed, and in no way infringes upon the Renters’ expectations of privacy in these public areas of the property. Any attempt at disabling or obscuring the cameras is prohibited and may result in the Renter being removed immediately without a refund.

Renters and their clients use our spaces, facilities, and instruments at their own risk.

Renters shall release, indemnify, keep and save harmless Somerville Music Spaces LLC, its agents, officers, or employees any and all responsibility or liability for any and all damages, injury, or illness of any kind or nature whatever (including death) to all persons, whether agents or employees of the Renter or persons attending the events for which Somerville Music Spaces have been rented and to all property damage proximately caused by, incident to, resulting from, arising out of, occurring in connection with, the use by the Renter of Somerville Music Spaces.

If the booking is cancelled 72 hours (or longer) before the time of booking the full amount will be refunded to your card. If it is cancelled inside of 72 hours, then no refund will be given.